Add meeting form

This popup form can be accessed via the add menu in the top header area of the project view page, as shown in Figure 1. Alternatively you can access the add popup form at the bottom of the Meetings tab at this same view page, as shown in Figure 2.

Figure 1 – Access via add menu 

Figure 2 – Access via meetings tab

This popup is shown in Figure 3 and is used to add a new meeting for the selected project.

Figure 3 – Add meeting form

This form has the following fields:

Parent assets:	These read-only fields show which organisation, programme and project you are adding this meeting beneath.
Subject*:	This mandatory field is used to specify the some key words summarising the subject that will be discussed at this meeting.
Location:	Enter the meeting’s location here.
Date and Time*:	Enter the date and time that this meeting will be held here. By default, this will be set to the date and time of the meeting’s creation.
Duration:	Enter how many hours you would like to allocate to this meeting here. For example if you want to have a half an hour meeting, enter “0.5”
Invitations:	Here you can select which users are invited to attend the meeting. You can multi-select individuals in each section by holding the SHIFT or CTRL keys and selecting the additional user(s). To de-select, click on the highlighted name while still holding the CTRL or SHIFT keys so as not to lose all other selected users. You can move users from the ‘Not required‘ list to the ‘Required‘ list – indicating that their attendance is mandatory, or the ‘Optional‘ list – meaning that their attendance is not mandatory but still welcome. You may also assign users as ‘Resources‘ for this meeting. To move user’s from one section to another select them in their list and select the the button corresponding to which section you would like to move them to.
Agenda:	Enter a longer description about what will be discussed at this meeting here so that invited people can prepare for each topic of discussion.
Minutes:	Enter the meeting’s minutes here.
Add attachment:	Select this check box if you would like to add an attachment to this meeting, for example a project document that all attendees will need to have with them or have reference to.

^*The subject and date and time fields are mandatory, but all others are optional. Once you are happy with your entries click the “Add meeting” button at the bottom of the form. This will add a new meeting with the details that you supplied. The new meeting can be viewed in the Meetings tab asset listing at the parent project’s view page, as shown in Figure 4.

Figure 4 – View from Meetings tab

Click the “Cancel” button if you no longer want to add a new meeting.